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The Time Management matrix can be applied for priority setting solutions at all levels – beginning from very minor tasks such as household jobs to high profile Management tasks such as Decision Making.
Based on the ideology of this method, our daily activities can be classified into four quadrants. Each quadrant has tasks that seek your attention.
But the focus should be more on the one box that can lead us closer to our goals.
The four quadrants and explanation for each quadrant are as follows:
SYNOPSIS OF TIME MANAGEMENT MATRIX
Experts have shown that most people waste their time in Quadrant 1, 3 and 4.
Urgent things (Quadrant 1) keep coming up daily. We lose energy in fire-fighting and doing jobs for others while wasting time in Q4 tasks like watching useless TV shows that are not connected to our goals. To focus on your actual goals and achieve results:
- Tasks of Quadrant 4 should be avoided completely
- Delegate Quadrant 3 to someone else
- Finish Quadrant 1 quickly and spend more time/focus on Quadrant 2 which is the most important area
Do Good Planning
Good planning demands time. On the contrary, making appropriate plans in a short time-frame is a skill needed nowadays. You need to develop good planning skills to resolve quick tasks as well as big tasks. It comes with managing your time.
Once you are done planning, execute it. Executing a plan has multiple factors corresponding to it. Understand the time every stage of execution takes. Manage the time well through planning, scheduling, and deciding. By doing so, you can easily get the results.
To-do list or Checklist
It depends upon individual preferences. Preparing a check-list or to-do list of all your tasks, priorities, and important works will help you. It lets you keep track of things.
It’s an important skill associated with Time-Management. Meeting your deadline brings more credibility to you. In order to achieve it, you need good planning. Utilizing time efficiently is important here.
Personality refers to the combination of qualities, attitude, and behavior, that makes a person distinct from others. Character refers to a set of moral and mental qualities and beliefs, that makes a person different from others.
"It’s good to have a failure when you are young because it teaches you so much. For one thing, it makes you aware that such a thing can happen to anybody, and once you’ve lived through the worst, you’re never quite as vulnerable afterward.”
- Walt Disney
Celebrate Success. Learn from Failures.
Confidence is a feeling of trust in self or others. When you are clear-headed and have that element of esteem in yourself, it means you have self-confidence. Self-confidence is your trust in your own ability to do any task by viewing yourself.
A sound and healthy sleep are extremely important. By giving rest to your body, you are in a way helping yourself to feel good and make your body and brain function more effectively.
Practice self-love to believe in yourself. You love yourself and consider to be a valuable and commendable person. You have a positive opinion and judgment in your own self. Compliment yourself. Congratulate and applaud for your merits. Console if need be. But respect yourself and love more day after day
Gratitude is the positive element in you that lets you express your thankfulness for people or things. Gratitude forms an important trait as it defines your attitude. Gratitude attitude also defines who you really are, what you think you are, and what others think you are.
Positive thinking is an emotional and mental attitude that focuses on the good and expects results that will benefit you. It’s about anticipating happiness, health, and success – essentially, training yourself to adopt an abundance mindset and cultivate gratitude for your own successes and those of others.
The Law of Attraction is the ability to attract into our lives whatever we are focusing on. It is the Law of Attraction which uses the power of the mind to translate whatever is in our thoughts and materialize them into reality.
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