Organizing your work through good scheduling guarantees expected results. Planning your work according to a weekly or daily basis ensures that you stay on track and never miss any part of your intended work. To increase your productivity, organizing your weekly schedule is necessary. By consolidating your weekly schedule, you can prioritize your work efficiently. Hence, preparing actionable steps in achieving the work becomes easy for you. Especially if you have an excellent weekly-schedule, bring together all your works and priorities gets so easy. In essence, good scheduling and planning always yield expected results on expected time.
Why is the weekly schedule important to organize your life?
The week will end, and a new week begins. It is similar to closing on an old note and opening a fresh new one. You can take the new week as a fresh start. You can start from scratch and makes things productive throughout the week.
Your daily to-do list' differs from your weekly schedule here. Your daily 'to-do' list is only stipulated to that particular day and its related errands. Instead, if you go with weekly schedules and plans, you get to cover wide productivity-areas in your life.
If you sit and lay a proper weekly-schedule, you can see how fruitful it is to organize your life. A similar question here would be 'How to prepare a weekly schedule?'.
To explain in detail, we have shared simple tips and techniques to organize and prepare your weekly schedule below. Only simple steps and adjustments and you are good.
10 ways to organize your weekly schedule for increased productivity:
1. It takes practice
Don't stress if you keep failing the weekly-schedule plan you prepared. It takes time and practice. But don't quit. Keep practicing, and you'll get there.
2. Pick the right tool
The medium can be the vintage technique of pen and paper. If not, you can use your smartphones and gadgets. The web holds tons of planner apps and scheduling apps for user's convenience. Make sure you choose the right tool which suits you.
3. Time Managed well
You can visibly see how effectively your time is managed with a proper weekly-schedule. By following a well-laid-out weekly schedule, you will start to work efficiently. The chances of missing key tasks will be less. Most importantly, with proper scheduling, time management becomes easy for you.
4. Start with Sunday
Night and Review it the Next Monday-morning –No better time to plan your schedule for the next week than Sunday night. Write down the tasks waiting for you in the new week. Sunday night writing will help you focus on things to the day in the coming week. Next Monday-morning, you can review the list again if you want to.
5. Bring the Details
Laying out the essential details is important to organize your weekly schedule accordingly. Bring the overall plans you have to the table. Mention urgent, essential, high-priority tasks by writing them down. You can prepare the list according to your preferences like weekly-schedule concerning your kid's, family, business, kitchen/pantry, other errands, etc. If you lay out the details, it will be easy to prepare a list.
For Instance: Before you start preparing the schedule for the week, bring important things.
Meals plans for the week
By dividing essential categories, it becomes easy for you. The next step will further clarify the methods to write a weekly-schedule.
6. Detailed List for your Weekly-Schedule
Once you have laid down what categories you like to cover for the week, things get easier. Under each category, write in detail about something you wish to do. Your weekly schedule should be clear, cover everything as well as in detail. Avoid making a list into a much-abridged version. Explain in detail for your convenience.
In continuation to the above point,
Consider this example:
2.15 PM with the marketing head this Wednesday
Try to fix an appointment with the dentist by Thursday morning
Have this appointment with the stylist by 11 AM Tuesday
PTA Meeting this Friday around 3 PM
Parent-Children project deadline falls Wednesday
These are a few examples. You can prepare for inconvenience with your lifestyle.
7. Action Steps (Optional)
Some individuals write 'what way to do' and 'how to do' in their weekly-schedule activities. It is optional. If you are interested or like to try how it goes, you can write the respective action-steps for each priority.
Priority 1: Medical Appointment
Fix for an appointment this Thursday around 3 in the noon
What to do:
- Get the dentist's office phone number.
- Look for how they take appointments, i.e. a prior week or just the previous day.
- See if they take last-minute appointments.
- See if they book appointments through phone or email.
- I need to make sure when the dental office receptionist comes into the office.
- I have to confirm the time of 3 PM noon else move the appointment to Friday.
- Visit the dental office on my way home.
The list can go on. This is just an example of writing actionable steps in your weekly schedule. It varies with every priority you have. You can prepare it according to your convenience.
8. Update as when needed
You don't have to wait till Sunday-night. Review and update your weekly schedule whenever needed. You can add new things that need to be done. An urgent or un-expected task that comes can be noted. Not only that, updating your weekly schedule allows you to stay on track and never miss a thing.
9. Last-Minute Changes:
It happens. Well laid out plans can have last-minute additions. The same goes for your priorities and weekly to-do lists. Make sure you tag the changes and plan the schedule. Leave some room in your weekly schedule for such unexpected tasks.
10. A Checklist
By having checklists in your weekly schedule, you can tick the things done. It gives convenience and other benefits. You don't have to waste time in repeating any tasks. Missed out things can be identified if unchecked. Hence, you can get things done easier.
These ten tips and ideas will help you plan a better weekly-schedule according to your lifestyle. Apart from these tips, certain factors could affect your weekly schedule. In other words, take care of these little lifestyle changes. You can organize your weekly schedule like a pro without any hassle.
10 Simple factors that impact a good weekly-schedule
1.) Don't Rush Your Mornings:
Definitely, you cannot rush your daily morning routines like showers, exercises, coffee, and breakfasts. Likewise, you cannot allocate any stipulated time in your weekly-schedule for them. For the best, wake up early. You can have more time as well as not rush into peaceful morning time.
2.) Organize your stuff in a solid place:
Instead of scattering your keys, chargers, hand-bags, etc., keep them in one solid place. Every time you leave or enter, it becomes easy to find things. In this way, you can avoid wasting time searching for your stuff. It's a simple thing. It helps you start every day and every week without any tension.
3.) Don't start your day with notifications and gadgets:
Mornings are always productive. It gives a fresh start. Don't waste it by spending time in checking your notifications. You could waste a considerable amount of time. Browsing here takes you there. It goes on and on.
4.) Get ready first, other things later:
Wake up early. Get things done. Get ready. Once you have finished your breakfast, you can find adequate time before you start your work. During that time, you can browse your phone, laptop, and other gadgets. It varies with individuals and their lifestyles. Following your daily lifestyles and routines, you can follow. But in the end, get ready first and do other things later.
5.) Wrap things a little early:
Wrapping things for at least 10-15 minutes early at work helps to close the day's work peacefully. You can utilize this time to look into your weekly schedule. Planning your next day at work can be easy. Cleaning your workspace can be done at this time. The next day when you start, the tidy workspace will increase your positivity.
6.) Organize your workspace:
Organize your desk and workplace items. Keep them tidy. Make sure the things end up in their respective files, folders, and stationery-organizers. Overall, you will find it easy to execute things. You can save time.
7.) Don't adjourn tasks to your convenience:
If it has to be done today, then do it. Procrastinating beats productivity.
8.) Go for a planner instead of gadgets:
Planners, pens, and paper will not run out of power or go through any technical difficulties. Prefer planners for your schedule planning. Weekly planners are available in multiple sizes to fit your needs.
9.) Download Printables:
If you are not sure about planners, then you can go for printables. There are simple and easy-to-use weekly schedule planner printables available online. You can download the printables and try them.
10.) Start with a to-do list:
If you are new with the whole weekly-schedule thing, start slow. Start with a simple "Daily To-Do List." Try and see if you could follow the 'to-do' list for a couple of weeks or months. Tune yourself into following 'to-do' lists and working accordingly. Later, you can slowly start with planning a weekly schedule.
The above ten points are simple lifestyle changes and adjustments that benefit you big time. These points will make sure that you organize your weekly-schedule and execute it hassle-free without any time-management troubles.
Organizing a weekly schedule is important. For young people out there looking for success in their careers, good planning is needed. Prioritizing and scheduling your professional work yields better productivity. We are sure that the ideas and tips that we shared here will indeed benefit you in many possible ways. Organize your week in schedules and break yourself from hurries and hindrances.