Time Management Strategies to Managing Time Efficiently

Time Management Strategies to Managing Time Efficiently



Important Time Management Strategies for you

Any strategy that we implement is to make our work easier and productive. Similarly, time management strategies are a set of simple and easy-to-follow daily life changes that will make us function better, organized, and be more productive. Finding time management that works for you is important. It depends upon your ability to commit, follow, and practice the strategies every day in your life. By following the time management strategies that we discussed here, you can work on managing your Time efficiently.

What are the 15 Time Management Strategies?

Every individual is different. The strategies, techniques they use to solve their day-to-day activities vary drastically. But the emphasis has always been on time. You manage your Time efficiently; you get things done faster and productive.

Keeping that in mind, we have shared with you about 15 time management strategies that are easy to follow. You can either take them as a whole or pick the ones that work for you. In the end, the strategy will help you manage the Time you have easily.

1. Start your day early

Develop the habit of waking up early in the morning. The human Mind-Body works efficiently during the early morning hours of 4 AM - 7 AM. Wake somewhere in-between, and you can see the difference visibly over Time. You can find a considerable amount of time in your hands.

Get things done and plan for the day during these early hours. If not, try to spend the Time for yourself like morning walk or exercise. Instead, don’t waste your early-morning hours on unwanted distractions, and gadgets. Make the Time useful.

2. Keep your Space Clean and Organized

It saves most of your time. Clean and organized living space, as well as workspace, will bring in a positive vibe to you. A clean desk will help you start your work at the office positively. Organize your daily accessories and necessities like the bag, cellphones, keys, etc., in one place. Next Time, you don’t have to waste time searching for them when you start.

3. Be aware of your Gadget Time

Step away from Gaming and Social Media. Gadgets take away your Time just like that. More productive things can be done if not for the Time spent on notifications, Instagram, Facebook, and other social media. Have a pause button. Don’t start your day and end your day with gadgets. Have a specific time of the day to check and spend time. By his way, you can save time as well as manage it. Controlling your gadget time is an effective time management strategy.

4. Active & Productive Time of the Day

Identify the Time of the day where you feel like you are more active and productive. Assign important tasks and the work to be done during those active hours. As a result, you will finish the work quickly, thereby saving Time in hand. By the way, you can use the spare time for other things.

5. Get your priorities straight

Be clear in your priorities. Understand and execute the important tasks at hand. Prioritizing the task or activity of yours helps you manage the Time effectively. Focusing on non-priorities can waste your time.

6. Focus on what is important right now

Every task or activity of yours has its importance/priority from you. Same way, it needs its own Time and resource to get it done. The trick lies in choosing the Right Time, which is why the emphasis is on the “important task in hand.” Follow this time management strategy. Focus on what is important right now. Identify the tasks that cannot wait. When finished, move on to the next task of yours. You get things done easily as well as manage the Time efficiently.

7. Practice Bullet Journaling – Have a To-Do List

Choose the right medium or tool for your planning. The bullet journaling technique is more like a checklist. It’s being preferred by a lot of people for its simple, clean, and effective use. Follow the bullet journal method to plan, prioritize, and schedule your work. The other preferences include To-Do Lists, Master To-Do lists, Daily checklists, online scheduling apps, E-Calendar apps, etc.

People follow a variety of tools like this for executing their tasks. Choose the one that suits you. Simple tools like this can help you plan your tasks and manage the Time accordingly.

8. Be organized

Be it in your professional space or personal space, always be organized. It’s an important time management strategy. Keep everything around you organized, starting from placing your car keys. Staying organized saves time. Even if it is your emails, make them organized. Keep the primary important ones and separate the rest.

9. Don’t procrastinate

Procrastination beats time management. The strategies in time management will not work unless you stop procrastinating and get into action. Start small to overcome procrastination. Begin with easy works that require less Time if you tend to procrastinate.

10. Take personal breaks

Now and then take short personal breaks to refresh yourself. In the middle of your work, take time to boost your mental spirit through easy walks, food, music, a book, a good laugh, and the like. It gives an excellent refreshment to your senses. You can begin to work much better.

11. Get help when needed

It is a good way to manage Time by getting help when needed. You cannot always do everything every time. Get help when needed mainly because you get things are done quicker as well as manage Time better.

12. Don’t wait

Get your things done. Do not wait for someone or something to kick start your work. Plan your work, schedule how to do your work, and start doing it.

13. Have your deadline

Set your deadline, starting with simple tasks for a week. Try it and see how it has worked out so far. By having your timeline, you will begin to plan, prioritize, and execute the work quicker. The time management strategies will be adjusted depending upon your deadline. As a result, you will get things done earlier. Another advantage is, with the extra time, you can revise the work you did or utilize it to your advantage.

14. Follow simple lifestyle routines

Starting from good sleep and good food, follow good lifestyle routines! Simple lifestyle changes have a tremendous impact on our physical and mental health, so take care of it. Take your meals on Time or when hungry. Allocate 30-40 minutes early morning for your exercise routines. Follow your favorite hobby or pursue your passion. Simple things like this can have a good impact on managing your Time.

15. The 5D’s

The first one is Decline followed by the 4D’s of time management, namely Dump, Delegate, Defer, and Do.

Decline – Say ‘No’ when you know that you cannot do it. Juggling things can be useful. However, you can quickly go astray when it comes to time management. Accepting everything is not a good time management strategy. Take on the work that you have Time for. Take care of things that are important and necessary for you.

Follow the 4D’s of Time management. It is a good way to begin implementing time management strategies in your daily life.

Dump unnecessary things and take care of important things first

Delegate the task when needed

Defer the tasks, but do not ignore them.

Do it. Execute the tasks at hand.

In Short

15 Time management strategies that we discussed through this article can help you with managing your Time efficiently. Make sure that you enjoy the work you do. Remember that none of the time management seems to work if you do not like and enjoy what you do.

Use the time management strategies that suit you. It can be one or two or a whole. Make sure that at the end of the day, you feel relaxed, happy, and gain a sense of completing things.

2+ Opinions

  • oliver
    Oliver Walker
    816 pts
    Motivator

    Passionate about growth


    50 Amazing Techniques of Time Management

    Time management is a skill that determines how an individual becomes more productive and successful by utilizing time effectively. We all get 24 hrs a day. Some people make the most out of it. Others keep thinking of doing something. This makes the difference between a happy person and a stressful individual.

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    Work on time management skills

    Why should you work on your time management skills?

    Only a person with good time management skills can accomplish goals in a shorter period. This means that a person who has time management skills gets more free time than others. A person who knows the value of time utilizes free time not by just lying in bed, but to learn something new.

    A person gets to spend the hard-earned free time with family and loved ones. This helps to relieve work stress. Time management is the crucial point to achieve the goals that will eventually help an individual to be a successful person in the longer run.

    50 tips of time management

    Here we have discussed 50 amazing tips to get the most of your time.

    01) Day to Day work schedule:

    Make a concise list of your day-to-day routine. Try to finish all the work on that given day. This will not make more burden on your next day.

    02) Keep calm:

    People mostly ignore the importance of being calm. They think that they can work more by getting overactive. It's wrong. By getting hyper, you waste your time on the wrong works. Your brain works faster when you keep calm and control your nerves. You will find more effective ways to work faster and proficiently.

    03) Time audit:

    If you are running out of time daily, then you are probably doing some works that are draining your time. It is time to evaluate the report and find out where you lose your time. So you can make a new chart on what work to do and which one to avoid.

    04) Be visionary:

    As we all only get 24 hours on a given day, then it is essential to know which work will provide you with fruits and which one is a total waste of time. That's how you can save your time from investing it in wrong deeds.

    05) Set a time limit:

    Put a time limit on all of your work. Thus you will understand how efficient you are doing that thing. It will make you a more proficient worker.

    06) Important things:

    There is some work daily that everybody needs to do, like eating, taking a bath, etc. All you can do is take one and a half hours to complete all of these things. Save your time on these and invest them in creativity.

    07) Prioritize things:

    It's important to know which one work you want to do or which one you don't want to do. Like it makes no sense of wasting your time on things that are not worthy enough to do.

    08) Work on your skills:

    You can be successful in any field where you want to. But when you work in the field, you must have technical knowledge regarding that field. Otherwise, it will take you lots of time to finish an average work, and although you might not get the desired result.

    09) Use of Sunday:

    I understand that people want to take a rest and enjoy themselves on Sunday. Apart from that, you can make a little use of that Sunday for your time management purposes. Make the complete chart of the work schedule for that week on Sunday. Then you will get some time to evaluate and edit that. Without hampering your Sunday Vibes, you actually can save quite a lot of time for other days.

    10) 'Done' list:

    Make a column on the right side of your to-do list. You mark those completed work in time there. Also, mark which of the work taking more time than it should be. It will make it easy to evaluate your progress.

    11) Stay out of distraction:

    Whenever you are working on computer use, that 'do not disturb function. It will help you to stay out of all the distractions that might cause you a waste of time.

    12) First hour-First thing:

    Early to bed and early to rise makes a person more productive. The first hour of the morning is the time when we are most capable of doing anything right. So the first important thing you should complete in the first hour of the morning.

    13) Multitasking does not work all the time:

    Yes, you read it correctly. Multitasking is a skillful thing. But doing it every day at the last hour is not a good sign. It can mess up your whole efforts. So try to stay out of multitasking as much as possible and finish works at its scheduled time.

    14) Inspire yourself:

    Why you should wait for inspiration and lose valuable time. You should do things that inspire you. Motivate yourself to be a better person and to grow as an individual.

    15) Perfection comes with time:

    Perfection is not something that happens overnight. If you think that you can be perfect by just working a single day, then you will waste lots of time, and you will not have time to do the other critical daily jobs. So keep practicing daily. It will eventually make you perfect. But don't over-invest your time on a particular job on a single day.

    16) Breaks are important:

    Research says that the human brain can focus on work only for 90 minutes at a time. So don't overburden yourself. Make small breaks of 5 to 10 minutes between each 90 minutes session of work to increase the rate of efficiency of your work.

    17) Be organized:

    If you can put a thing in the right place where it is taken from, then it will save you a lot of time daily. It also makes your life a lot easier.

    18) Learn to say 'No':

    I know you have a soft heart, and you don't want to upset anyone. Remember that you can only handle limited work at a time. So learn to say no to less prior things at that moment.

    19) Don't waste time waiting:

    We all have to wait in a long queue how many times a week or maybe sometimes daily. But don't just wait and waste your time on the line. You can make some use of that by reading an inspirational book or anything that you want to read but couldn't make time in your schedule.

    20) Be healthy:

    If you are not healthy, then you can't work effectively for 17 to 18 hours a day. Only a healthy and fit person can work for this long.

    21) Less is better:

    Yes, less is better. You can work less and be the best at that.

    22) Batch similar tasks:

    If you have related work in your hand, then put them in the same frame of time. It will take less time to complete rather than doing them separately.

    23) Inspiration in entertainment:

    We all know the importance of entertainment in our lives. But you also can have some motivation at that time saved for entertainment purposes. Watch some Ted talk shows or some documentaries on successful people.

    24) Work smartly:

    Work smartly rather than just working hard.

    25) Makes a useful habit:

    Make your regular task a habit. It does not come on a single day. It depends on your consistency.

    26) Commit to yourself:

    Start your day by telling yourself that you are going to do this much work by the end of the day, and at the end of the day, you evaluate what percent of total work you have done. If you don't value the commitments to yourself, then you can't expect others to do.

    27) Social media:

    If you are not using social media for a professional purpose, then you have to be very careful about the time that you invest there. Because social media is the biggest distraction in our time, and you probably don't realize when your 3-minute breaks become 2 hours of time waste.

    28) Positive vibes only:

    Be surrounded by the people who carry positive vibes with them. You will find an extraordinary change in your attitude both professionally and in your personal life.

    29) Take responsibility:

    Take responsibility for your words and your work. It will push you beyond your limit to complete work on time.

    30) Eliminate excuses:

    Find all the reasons that we usually use for not completing our work or not growing in our lives. Then eliminate them. It will open a whole new opportunity to challenge your skills.

    31) Passion:

    Find passion in your work or work in your passion. Only then you will go beyond your limits to complete it in time.

    32) Plan:

    When you are going to bed, plan for the next day's starting. You will not be confused on the following day.

    33) Software tools:

    There are a variety of apps and tools, and some are useful for business management, especially for monitoring and assessing daily processes. Use them.

    34) Online calendar:

    Use an online calendar to track your schedule and time limit at any time and anywhere.

    35) Organize your email:

    The best way to speed up email communication and waste less time on superfluous exchanges is to organize your inbox. Don't get hung up on a cluttered inbox.

    36) Let your phone ringing sometimes:

    It is not every time necessary to pick up a phone call just because it is ringing. If you are at work, then you can avoid unnecessary calls to save time.

    37) Sleep well:

    Taking sufficient sleep will give your body and mind enough time to rejuvenate. So they can work well on the next day.

    38) Handle stress wisely:

    When we take more work than our ability, it causes a lot of stress that can hamper our productivity. To understand it very careful about how much amount of work you can do and accept only that.

    39) Start early:

    You already know that we are most productive in the first hour of the day, then you must start your day early.

    40) Exercise:

    Make time for a gym or workout at home. It will help you to stay fit. And you can work an extra hour if it is needed.

    41) Use the other side of your brain:

    There is a part of our brain that we don't use at work. To gear up your creativity and use that at your disposal, learn to use that part.

    42) Time for relaxation:

    Don't let your work stress comes in between your relaxation time. Enjoy your free time with friends, families, and loved ones. It will help you to fill with new energy.

    43) Cheat workday:

    It's ok to have a cheat workday as a cheat meal. We are humans, not machines. Just be careful that your cheat workday does not come too often.

    44) Find the meaning of your job:

    Find meaning in your work, and you will love to do it.

    45) Self-acknowledgment:

    Reward yourself and praise yourself when you finish a big task at a given time.

    46) Listen to your subconscious mind:

    Have a pen and paper all the time so you can write down everything that your subconscious mind tells you.

    47) Keep questioning yourself:

    "Am I currently making the most use of my time?” Keep yourself asking this over and over.

    48) Outsource your work:

    If you want to achieve more in less time, learn how to outsource work.

    49) Exciting goals:

    Set some exciting goals to motivate yourself and encourage yourself to do it.

    50) Do less commuting:

    If possible, work from home to save time commuting. Aghh..that's a lot of time, man.

    Now you know how to save your time by skillful time management. Use these tricks and witness the change.

  • mark
    Mark Jackson
    608 pts
    Motivator


    Time management tips: work smarter not harder

    In this working world, no one is free in this life. If you want to succeed, you have to work smarter not harder.

    But just working is not enough sometimes. You can see many people who are working but not getting that level of success in their life. Though there are so many reasons behind that, the main reason is time management.

    You don't need to work hard; you need to work smart. If you want to be a smart worker in life, the 1st criterion is time management. Managing everything at a time is not an easy thing to do. But you have to do it.

    It is also essential to be quiet and peaceful with your mind. You can never organize your schedule without doing that. You have to keep your brain calm. Then only you can go through better time management.

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    3 key Importance of Time management:

    (1) Before doing anything, we need a reason. You have to know the importance of time management in your daily life. Time is as valuable as money. When you understand the value of time, then only you can understand the importance of time management in your life.

    (2) Whenever you do something, the only thing is time. If you have 36 hours in a day, you can work more in a day. But the day has just 24 hours. So if you can manage everything in that limited time, then only you can work as much as possible.

    (3) Time management is also vital for our social life and all. If we can not manage our work time, we will be unable to attach to society and even with our family and friends. So work is essential, of course. But it is impossible to do if you don't have a great time management power.

    5 Tips for time management:

    1.) Try to be digital:

    Now, the digital industry is the most growing industry all over the world. Everything is becoming digital. Manual working is not up to the mark. Manual working will have that level of sell and profile if it is on a digital platform.

    If you can work digitally, it will be better for you, and you can get more benefits from it. Your working details, schedules, and all, if it is digitally stored and calculated, then you can easily manage your times.

    2.) Manage things better than before:

    Again the topic of time management comes. If you want to manage your time and want to customize your working schedule as required, then you have to be a digital expert.

    Digital benefits are now known to all. Every small store is also using digital systems to make their customers benefitted.

    3.) Find the best way:

    (I) You have to find the best and shortest way to do your every work. When you are working, you just focusing on the same traditional process. It is good but not best, and you also know that.

    (II) Your age to find some another way. When it is difficult for you to manage your time, then you have to find another way to do that. Leaving something is never the right solution. You have to find out the best techniques to do your works in a short time.

    4.) Know to precise your works:

    Finding a perfect and accurate way is the key to time management. You can be smarter than before. Smart work is all about your innovation. You have to innovate and discover new ways of doing things. Innovation is not only a process to make new things or products. You have to innovate everything in your life. When you can find your best way to do something, then you can smartly do anything.

    5.) Know the real meaning:

    There are so many tips and tricks to be smarter in your daily working life. But if you can understand the core of this concept of smart work, then you can do it yourself.

    The question is, what does it mean to work smarter, not harder?

    A) The answer is management and innovation. But moreover that the whole concept is standing on the concept of smartness and presence of mind. Yes, that is the real root of smart work. You have to grow your presence of mind because it can give you the right decision at the right moment. It is not certain, that always you can go with your schedule or any planning. Then you have to do it. Even the previous topics like time management and innovation also depend based on the presence of the mind. You have to be active with this.

    B) You can not always manage times by pre-planning. When the works come, and at the same time, you need some moments in your personal life, then you need the presence of mind. At that moment, innovation can not make you free from your works, which can only make it shorter than before. You need the presence of mind to handle that situation. A smart worker can manage everything at the same time.

    Make strong decisions:

    Decision-making power is coming through this point. Many times we can see that just because of some bad or wrong decision, we failed in bigger platforms of our life. Your workplace is the same. You have to work smartly and have to make decisions at those burning moments. Sometimes the decisions would be tough, but you don't need to panic. No one is perfect, and before doing anything, you don't know the actual result. So make broad decisions and go forward to your work.

    So when we are talking about the real concept, you have to know that what does it mean to be smarter, not harder.

    Hard work is essential, but smart work will make you benefitted.

    Be faster:

    Smart work is not a single thing. It comes with a package of qualities. You have to do it in your mind.

    Smart work makes you known about innovation and many other things. But besides that in demands, the speed and fluency of the work and it are also right that just learning the process can never make you fluent. You have to work for it.

    How can you be faster and smarter?

    I) You need to think about things which can boost your daily works. There are so many things that are hidden in your working schedule. You need to find them. You have to find those things which take the highest time to do or organize. Then give all of your focus to make them shorter than before. Sometimes you can see that some little works can be done in a single step, then find out that key.

    II) It is all about your smartness. If you want to be smarter and faster, then just focusing and being regular with your work is not enough. You have to work on every perspective of your daily life also.

    III) Speed comes with practice also. If you are that much good in your world, then you can make it fluently, and if you are not an expert, then you can never expect to find a better way. When you know every corner of your work, then only you can find the hidden ways to make it in a short time.

    Whatever, if you want to faster and smarter in your working life, you need to focus on every perspective, and besides learning and practicing, give more effort to do it in a better and smarter way. It can reduce your hard work.

    Yes, the main matter is that. You don't need to work hard, and you need to work smart. It will not only grow the quality but also will make it productive and less time taking.

    Nothing is impossible:

    Smart people never think of something impossible. Yes, there is nothing impossible in this world. Just the way to it is tough or time taking. Continuous effort is always needed. You need to give your best.

    If you demotivate or demoralize yourself, then it is bad for you. You have to be always self-motivated. This will give you the charm to be smarter. If you are smart, then failure is just a defective door for you, and you will immediately start to find the perfect one. So believe in yourself and make yourself always motivated. You will get everything in your life. You will be smarter, not a hard worker.

    After all of these, we can say that we need to think bigger and better than before. Hard-working is always important. But it can make you smart also if you give that effort to see things in another way.

    Be smart, not a hard worker. It will give you the freedom and time to do lots of more things if you stick to one job with extra effort, then you can do nothing else. You have to focus on making it better than before.

    Be smarter. It is better to be smarter than to be harder.


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