1. Don’t adjourn tasks to your convenience
If it has to be done today, then do it. Procrastinating beats productivity.
2. Go for a planner instead of gadgets
Planners, pen, and paper will not run out of power or go through any technical difficulties. Prefer planners for your schedule planning. Weekly planners are available in multiple sizes to fit your needs.
3. Download Printables
If you are not sure about planners, then you can go for printables. There are simple and easy-to-use weekly schedule planner printables available online. You can download the printables and try them.
4. Start with a to-do list
If you are new with the whole weekly-schedule thing, start slow. Start with a simple “Daily To-Do List.” Try and see if you could follow the ‘to-do’ list for a couple of weeks or months. Tune yourself into following ‘to-do’ lists and working accordingly. Later, you can slowly start with planning a weekly schedule.
1.) Get ready first, other things later
Wake up early. Get things done. Get ready. Once you have finished your breakfast, you can find adequate time before you start your work. During that time, you can browse your phone, laptop, and other gadgets. It varies with individuals and their lifestyles. Following your daily lifestyles and routines, you can follow. But in the end, get ready first and do other things later.
2.) Wrap things a little early
Wrapping things for at least 10-15 minutes early at work helps to close the day’s work peacefully. You can utilize this time to look into your weekly schedule. Planning your next day at work can be easy. Cleaning your workspace can be done at this time. The next day when you start, the tidy workspace will increase your positivity.
3.) Organize your workspace
Organize your desk and workplace items. Keep them tidy. Make sure the things end up in their respective files, folders, and stationery-organizers. Overall, you will find it easy to execute things. You can save time.
1.) Don’t Rush Your Mornings
Definitely, you cannot rush your daily morning routines like showers, exercises, coffee, and breakfasts. Likewise, you cannot allocate any stipulated time in your weekly-schedule for them. For the best, wake up early. You can have more time as well as not rush into peaceful morning time.
2.) Organize your stuff in a solid place
Instead of scattering your keys, chargers, hand-bags, etc., keep them in one solid place. Every time you leave or enter, it becomes easy to find things. In this way, you can avoid wasting time searching for your stuff. It’s a simple thing. It helps you start every day and every week without any tensions.
3.) Don’t start your day with notifications and gadgets
Mornings are always productive. It gives a fresh start. Don’t waste it by spending time in checking your notifications. You could waste a considerable amount of time. Browsing here takes you there. It goes on and one.
You can organize your weekly schedule like a pro without any hassle.
1.) Don’t Rush Your Mornings
2.) Organize your stuff in a solid place
3.) Don’t start your day with notifications and gadgets
4.) Get ready first, other things later
5.) Wrap things a little early
6.) Organize your workspace
7.) Don’t adjourn tasks to your convenience
8.) Go for a planner instead of gadgets
9.) Download Printables
10.) Start with a to-do list
The above ten points are simple lifestyle changes and adjustments that benefit you big time. These points will make sure that you organize your weekly-schedule and execute it hassle-free without any time-management troubles.
Organizing a weekly schedule is important. For young people out there looking for success in their careers, good planning is needed. Prioritizing and scheduling your professional work yields better productivity.
Organize your week in schedules and break yourself from hurries and hindrances.
"The road to success and the road to failure are almost exactly the same." -- Colin R. Davis
Some individuals write ‘what way to do’ and ‘how to do’ in their weekly-schedule activities. It is optional. If you are interested or like to try how it goes, you can write the respective action-steps for each priority.
Priority 1: Medical Appointment
Fix for an appointment this Thursday around 3 in the noon
What to do:
- Get the dentist’s office phone number.
- Look for how they take appointments, i.e. a prior week or just the previous day.
- See if they take last minute appointments.
- See if they book appointments through phone or email.
- I need to make sure when the dental office receptionist comes into office.
- I have to confirm the time of 3 PM noon else move the appointment Friday.
- Visit the dental office on my way home.
The list can go on. This is just an example of writing actionable steps in your weekly schedule. It varies with every priority you have. You can prepare it according to your convenience.
1. It takes practice
Don’t stress if you keep failing the weekly-schedule plan you prepared. It takes time and practice. But don’t quit. Keep practicing, and you’ll get there.
2. Pick the right tool
The medium can be the vintage technique of pen and paper. If not, you can use your smartphones and gadgets. The web holds tons of planner apps and scheduling apps for user’s convenience. Make sure you choose the right tool which suits you.
3. Time Managed well
You can visibly see how effective your time is managed with a proper weekly-schedule. By following a well laid out weekly schedule, you will start to work efficiently. The chances of missing key tasks will be less. Most importantly, with proper scheduling, time management becomes easy for you.
4. Start with Sunday
Night and Review it the Next Monday-morning –No better time to plan your schedule for the next week than Sunday night. Write down the tasks waiting for you in the new week. Sunday night writing will help you focus on things to the day the coming week. The next Monday-morning, you can review the list again if you want to.
Organizing your work through good scheduling guarantees expected results. Planning your work according to a weekly or daily basis ensures that you stay on track and never miss any part of your intended work.
To increase your productivity, organizing your weekly schedule is necessary. By consolidating your weekly schedule, you can prioritize your work efficiently.
Hence, preparing actionable steps in achieving the work becomes easy for you. Especially if you have an excellent weekly-schedule, bring together all your works and priorities gets so easy. In essence, good scheduling and planning always yield expected results on expected time.
The week will end, and a new week begins. It is similar to closing on an old note and opening a fresh new one. You can take the new week as a fresh start. You can start from scratch and makes things productive throughout the week.
Your daily ‘to-do list’ differs from your weekly schedule here. Your daily ‘to-do’ list is only stipulated to that particular day and its related errands. Instead, if you go with weekly schedules and plans, you get to cover wide productivity-areas in your life.
If you sit and lay a proper weekly-schedule, you can see how fruitful it is to organize your life.
By nature, we tend to speak our own language. Whatever makes us feel loved is what we do for the other person. But if it is not his/her language, it will not mean to them what it means to us. - Gary Chapman, Things I wish I knew before I got married
Prepare your list as specific as possible. Instead of highlighting the tasks or activity, explain them clearly.
Case 1: Arrange Meeting
This is more like an abrupt un-specific list. It is not specific and lacks clarity. Moreover, un-specific task lists will bring more confusion for prioritizing them.
Whereas, if you see another example.
Case 2: Arrange Meeting:
- Fix the time and date for the meeting.
- Send information to everyone early, so they don’t miss the meetings.
- Book the Meeting hall in prior.
- Make sure the catering is taken care of.
- The key-note address should be prepared this week.
- Guests list should be finalized.
Comparatively, Case 2 ranks high for a good list than Case 1. Despite conveying the importance of ‘arranging the meeting,’ case, 1 seems unspecific, whereas case 2 looks clear. With clear and specific data, organizing and prioritizing the task becomes easy.
The tool or medium you prefer for your master to-do list should be highly portable. If it is portable, it can be taken along with you. You can work with them constantly. As a result, you won’t miss a thing.
Whenever you feel like you need to remember anything or note-down key points, the portable nature will help. In the case of no-portability, by the time you come and write, you would have missed a few things.
1. Should be Easily Readable
Many people tend to scribble or maintain the lists poorly. If you look back or refer to the list any time, you will instead feel like something’s missing or left out. Maintain your Master To-Do list as an easily readable one. When you refer to any time, you should be able to grasp and understand things easily.
2. Find the Right Medium or Tool
In order to get maximum utilization, choose the medium wisely for your master list. Most people prefer notebooks, planners, or journals. On the other hand, some people prefer gadgets, e-planners, and other planner apps for convenience. Finding the right tool that suits your needs is important. Functionality is a point that is often overlooked when it comes to planners or notebooks. Be wise in choosing a functional tool for your master to-do list rather than style quotient.
1. The Right Time
If you are preparing a weekly to-do-list, you can use some right time to be more productive. The best time to do is either Sunday night or Monday morning of the fresh week. By Sunday night, you will be done with the current week. The new week is about to start soon. It’s the right time to prepare the list and write down everything you want to do. Likewise, if you are making a monthly list, do it at the end of the month or the beginning of the new month.
2. Mention Deadlines
Since the master list is not a deadline meeting list, you can include if there’s one. You can mention them whenever you have any deadline to meet.
3. Keep Updating
Don’t stop once you feel like you have prepared the list for the month. Any changes can come in the meantime. Keep adding or change any updates wherever and whenever necessary. In this way, your master list will stay current and active.
Verbal communication is essential in order to understand what is going on inside other people. If they do not tell us their thoughts, their feelings, and their experiences, we are left to guess. - Dr. Gary Chapman, Now You're Speaking My Language
Daily To-Do List is Different
In the meantime, don’t confuse a Daily to-do list with that of a Master To-Do list. You can separate the Daily list from the master list easily. For better understanding, let’s see an example.
For Instance: Your Master To-Do List can be like this:
- College Fund
Under these categories, you will have everything related to your tasks, things-to-do, and activities, etc. Whereas, the Daily To-Do List for your will be of something like:
- Make the 9.30 AM Phone call
- The renewal date for Library Membership is today. Do It.
- Conference at 3.00 PM today
- The cafeteria closes by 2.00 PM today. Hurry!
Daily to-do list goes like this. Meanwhile, the ‘Master to-do’ list becomes the big picture here. It covers a wide range of areas associated with your life.
Decide about how you are going to plan your master to-do list. Depending upon week, month, quarterly, half-yearly, or for the whole year, people make choices. The master list aims to organize everything and not miss anything. Keeping that in mind, decide which method will be convenient for you.
To make it easier, let’s see an example format of the Master To-Do List here.
Master To-Do List on Weekly Basis:
- Work on a total of fifteen hours of physical activity this week.
- Increase my Water intake than the previous week.
- Make a doctor’s appointment.
- Re-stock my health supplements.
- Visit the Yoga place and enquire about the classes and timings.
- Set up meetings with the client.
- Plan for brainstorming sessions this week.
- Make sure all orders are dispatched for this week.
- Hire temporary reps for designing.
- Plan a group meeting with employees this week.
- Restock business cards
These are a few examples of a ‘master to-do’ list every week. You can include more areas. You can make them every month.
Segregate the important areas in your life that you like to cover. The essential first step for a good ‘masters to-do’ list is to segregate or divide your essential areas.
For Example: Segregate your major areas like
By segregating, you will find it easy to write down the tasks, things, and other miscellaneous. You will not get any confusion. Furthermore, any key information and important tasks will not be missed.
Organizing and prioritizing work increases your productivity. It not only applies to your professional tasks but also with every aspect of your day-to-day activities. Often, handling multiple things in a day can be exhausting. Besides, with so many thoughts running in your mind, you will tend to forget key tasks in hand.
Time-managements will become so difficult as a result of multiple un-organized tasks and works. An effective solution to organize your entire life is to bring a Master To-Do List.
If we could bring everything under one roof, it becomes easy to co-ordinate. You will start to see an easy picture of prioritizing your tasks. Similarly, you will find operative methods to take care of things concerning professional as well as personal day-to-day tasks. A master’s to-do list can make your life much easier.
Communication sometimes is not what you first hear, listen not just to the words, but listen for the reason. - Catherine Pulsifer
You must plan your day well.
Every day you need to deal with various issues. At the same time, you need to achieve some short term and long term goals. Until and unless you organize your work, you may not be able to achieve these objectives on time.
To-do lists keep you organized, keep you motivated all the time, and also improves productivity. Here are some pointers as regards To-Do list:
- Use your free time while traveling to plan and organize your day’s work
- Keep your goals and objectives in mind when preparing the list
- Don’t take up too many tasks daily. Limit your tasks per day. By reviewing some tasks, you may be sure that you will not complete them, given the time constraints. Then why put it in the to-do list? Leave it, and then you will not feel bad about not accomplishing that task.
To be a more disciplined person, you have your to-do list ready. Wasting your time deciding your next step or getting confused about which work to do now will never allow you to take control over your life.
A self-disciplined person already knows what to do in the next activity. This helps to save a lot of time and energy.
I) Begin your day with a prioritized work-list. You need to accomplish that according to their importance.
II) Make time for your work-related stuff and personal affairs separately. From attending a sales meeting to buying groceries for home, keep every single thing on the list.
III) Check and mark the items off the list. It can help you to develop self-discipline.