Communication plays a very vital role in reflecting your personality in front of others. If your first impression is your attire, then the second impression on the person next to you is your communication method. How do you speak? How is your language while talking to someone?
These are a few points based on which the person makes the judgment about you, and it is hugely to communicate effectively. If you think that you want to improve your communication, go through this batch of words.
Here you will get to know some fantastic and easy techniques to practice and make your communication better.
What is effective communication?
We are in a society where we can not live without communicating with each other. Communication is not just exchanging information but understanding the intentions and emotions behind the spoken word. It is also an effective medium to transfer a message.
Then, if communication plays such a vital role, neglecting its efficiency is not good. When it comes to expressing, it is not essential that you have to use very professional and solemn words, but instead, you should use the simple words dipped in emotions served as a tasty dish so that when someone tastes it, he feels like a joy.
If you don't know how to impose your points in front of others, you will say one thing, and others will take it as they wanted to get it can affect your relationships, in schools, offices, or the family. So, I think you are understood how effective communication is essential.
What are the reasons for your ineffective communication?
Positive things always need reasons, but negative things don't need it in really. A small explanation is enough to stop you from a useful conversation. Such as,
- Out of controlled emotions
As I said earlier, communication is the way to express your feelings, but sometimes it gets out of control, and before you could understand what you have just said, you already ruins everything with your harsh words.
- Stressed
I know it is a natural feeling, and no one has control over stress, but pressure can destroy your relationship. A stressed person needs to be alone sometimes, but if someone interrupts him in between his space, he can not control his emotion.
- Lack of focus
If you don't know what the person next to you has just said, how will you revert him correctly? You can collaborate by talking on the phone, making any list, and having your breakfast together. I mean to say is, multitasking can take you to a lack of focus.
How To Communicate Effectively
1) Get Involved When Someone Is Speaking
Be a good listener. Unless and until you understood what the person is trying to say, you can not revert him. If the person is speaking with excitement and sharing his reason to be happy and not listening to him, you revert him like Alassss! And here you just ruined your communication.
You need to be present and listen carefully to what the words portray emotions; only then you can communicate with the same feeling. Talking over the phone when someone is talking to you shows that you are not interested in the conversation, which is a bad sign of effective communication.
2) Nonverbal Signals Speaks A Lot
The nonverbal signal means body language. Your body language speaks a lot than your words. How you look, how you move your hands, how you sit, how you walk, and many more are involved in the nonverbal signals.
You can signal that you are interested or not interested in the discussion through your body language. Your facial expressions are quickly cacheable among all. More than anything, your facial expressions speak much about your interest. Developing the ability to realize and utilize nonverbal signals can help you create a bond between you and the person.
3) Keep A Watch On Your Stress
Getting stressed might have multiple reasons such as your boss's harsh words, your work is not complete before the given time slots, your exams are nearby, and your study is not ended up, and many more. But, expressing it to every person who is talking to you does not benefit you from stress relief.
If you are stressed, but you can not avoid being talkative, you should relax by taking the breath in and releasing it out. One minute of this exercise can relieve you from being stressed and make you present in the current moment to communicate effectively.
4) Be Real
You might have often felt that someone is pretending to be concerned about your issues, but the concern he just showed was not real. Suppose you can realize someone's fake concern, then how someone can not recognize that you are faking. Be real. Put your honest thoughts and feelings with the actual words. Don't fake your advice or tears or smile just because to let the person feel that you are with him. Nothing can be as genuine as reality.
5) Don't Serve The Unwanted Advice
When someone asks you for your advice, only then should you give him your opinion. Unnecessarily given advice does not have any value for the person. Either he may get irritated with your guidance. Maybe he wants you to listen to his speech, and not in the situation of accepting your advice. So, it's better to let the person speak and don't serve the unwanted advice.
6) Asking Questions
Effective communication does not mean if you ask questions back, it will leave a wrong impression on the person. Instead, if you ask questions about it, you are involved in the conversation, and you are ready to accept and share your words with the person.
Ultimately, it means you are asking questions in a way that indicates your discussion is going right. But it also has specific conditions. The questions should be logical. The childish question can over the meeting and left no sense in asking those questions.
7) Remove Distractions
Distraction may be anything such as your electronic devices, voice, actions around you. Deactivate all electronic tools that could halt the discussion. If the phone makes a sound frequently, laugh it off the first time, then roll it off immediately and proceed with talking.
Do not permit outer distractions to function as crutches that sidetrack your attention. They will divert both you and your listener or speaker, and will effectively slay the communication.
8) Use Breathing And Pauses To Your Advantage
No one can speak in a single breath. Every sentence includes multiple pauses to breathe. And this pause you can use as your advantage. There is strength in pausing that halting results in an audience to tilt in and listen.
It assists you in underscoring your points and enabling the listener time to absorb what has been said. It also boosts to prepare your communication come across as extra compelling, and it makes your conversation simpler to soak up and come to be comfortable with.
9) Be Clear About Your Ideas
A person can not stick to one thought at a time. There is a continuous flow of various thoughts in your mind. But, while speaking, you need to be sure about your every word to be told.
You can not talk about something that you can deny later. This should be executed before you endeavor to communicate any suggestions. If you feel enthusiastic about a theme, your ideas may become garbled if you haven't already targeted some essential points to slice to when conveying. Central issues will behave as commentators, bringing priority and transparency to your communication.
Once you begin to convey your main messages, make sure everything you are letting out adds to the statement you plan to discuss and strengthens it. If you have already believed through the problems and clarified them to the requirements, useful, relevant words will likely clasp in your mind.
Do not be afraid to utilize these to accentuate your points. Even sure, well-known orators reuse their crucial lines again and again for priority and underpinning. Think back to keep the overall information detailed and explicit.
Don't shy if you had to glance over it again and again. Only practicing the solutions will make you strong enough to deal with the issues. These are some key points you should know for effective communication.
Maria Bonita
Enhance your skills
Learn The Hacks to Effective Communication
Have you ever heard of any influencer capturing the stage? I'm sure you have. Instead, if you like people to listen, there would be someone you admire the most.
So, why do you like them?
What is the thing that attracted you about themselves?
The answer to this question may vary. But, the common thing about everyone would be communication.
Though your admired influencer is different for everyone, the familiar and first thing you like about them is their communication to the audience.
Even though the one who had captured the stage is speaking solely, their art engaging the audience and making you feel communicating attracts you the most. This art is nothing but their communication skill that engage you.
Why is effective communication a must?
We can define communication as the process of exchange of thoughts.
When the process is carried effectively, you can say it is effective communication. When you bifurcated communication, it will be the verbal mode of communication, and the other will be nonverbal communication, whereas both are essential.
In the world, we survive using verbal communication. But, it doesn't affect the importance of nonverbal modes of communication. But, here, we will focus on oral communication.
It is essential to communicate effectively to transfer the message to the other person to decode it easily. Whereas the other person solves your message without the extra effects, your communication is effective.
Many people find it challenging to put their opinion with ease so that it is accessible to decode. So, if you also find yourself in their group, check out this list, where you will find a few hacks that will help you to turn your communication effective.
Ways to effective communication
1) Think First, Speak Then
Imagine you have visited the hospital to meet someone. Accidentally you spoke something that you shouldn't at that time. What can be the result of this moment?
It is essential to think for a second before you speak anything. It doesn't mean you have to pretend to be thinking every time. We know, which word can please someone, and what can hurt. Like, the right words heal and make someone feel better, wrong words, on the other hand, hurts too.
If a lawyer can't use the right words to defend their innocent client, they can go to jail. If in school, the teacher doesn't use the right words to describe the topic to the students, if a doctor doesn't use the correct words to tell their patients about their disease and medicines, what could be the output.
So, if the words are this much important, then speaking them at the right time is crucial.
2) Speak Slow, Listen Quick
I have found people in my surrounding, who babbles while answering to the other. While the scene should be, they should listen and understand what the other person is speaking, and then they should answer them.
When you speak and understand what the other person is saying, you can talk effectively and point-wise. Don't rush for the answer when you are speaking. Your answer or statement should have valid points about the other person.
If you start to speak up unnecessary stuff, no one would like to communicate with you.
3) Speak to Help
When someone is speaking to you, they trust you. Probably, their intention to talk to you is to share their deep down feeling, to realize their stress, to share their happiness, and so on.
In short, every reason brings a reaction; you need to give to them. If someone is sharing their trouble with you, you should be polite and patient while listing and reverting to them.
You don't have to react to their very first statement. Listen to get clear on the matter. If you don't get the clarify, reconfirm it with polite wording.
They might be expecting some kind of help from your side, maybe emotional. So, you need to be that aware to offer them your support.
4) Speak Straight
Speak straightforward does not mean speaking harshly or rudely. Often, we assume people are speaking harshly when they are speaking straightforwardly. But, the fact is many people find truths bitter. And don't want to face and accept them.
Simultaneously, if you speak stratified, you should know you don't hurt anyone by telling the truth roughly. If you want to say someone NO for something, let the No is acceptable for the person, and don't sound aggressive.
5) Collaborate with non-verbal language
If you show up, you are happy with your wording; your body language should collaborate.
Many people speak, that doesn't create collaboration with their body language, which makes your communication ineffective. Or, it kills your communication and personality. If you are sad verbally, show it through nonverbal gestures too.
Whereas nonverbal communication includes,
Dressing or Clothing
Behavior
Facial Expression
Body Language and Gesture, etc.
And, everything speaks loudly.
5) Own your words
Remember,
'Say, what you mean, and mean, what you say.'
When you speak something, own it. Suppose you talk about anything to please someone and then flip from your side. It makes your profile stained.
Meanwhile, before speaking, be aware of the words you are saying. And, then, even if you are wrong, accept it. And never act; I don't remember you saying the words. Although words are so powerful, consciousness while using them is essential.
6) Be firm but tactful
Whenever you feel, be strong, with your sayings, at the same time, be tactful. This art will help you while correcting the opponent.
7) Use of Question
When someone is questioning, they seem to be controlling the discussion. So, it would help if you were conscious enough to know what question is needed to use, at what place. The 'W' plays an essential role here.
The 'W' works to engage the people in the conversation. What, When, Who, Whom, Where, Which, and maybe Why can be your tools sometimes.
8) Don't read minds
If you can read the people's minds, and if they are always correct, it's good.
Although I don't think you should always be trying to read the minds before they speak.
We say it, instinct. Suppose your instincts are correct often, that a decent gesture you have. But, someone may don't need it constantly. Let the opponent speak and speak up whatever they feel. It also shows your listening skills.
9) Two-way communication
Communication is effective when it is both-sided. When one is speaking, and the other is just listing, it ruins the contact. No one wants to listen or talk either.
If someone wants you to speak, then you should talk. And, when someone you to listen, you should listen to them. But, while listing, your participation is needed and known by the person as well.
So, hmm, Okay, yes, Sure, Allasss, Cool, are some ways that show your involvement.
10) Understand the nonverbal clues
You don't only have to work together with nonverbal communication and verbal communication, but you also should understand nonverbal clues.
You should be aware of, what the other person is saying orally, and their body language justifies their words. The nonverbal clues Speak more than the words. So, be aware of the fact.
11) Comtrol Emotions
Having control over your emotions is essential while speaking. For instance, assume you are so happy, but, within your group, you listen to the bad news, you should be able to control your feeling. If someone is telling you something that is making you furious, you don't have to overreact.
Having control over your emotion also opens the door for someone to freeing up their feeling in front of you.
12) Open-ended questions
When you are involved in a discussion, make it enjoyable using open-ended questions. When you do so, the conversation goes more profound rather than ending at an incomplete argument.
For example, when you ask someone, did you had dinner today? The answer will be yes or no.
The same question, if you ask, what did you have today at dinner? The other person can not answer this question with a simple yes or no. They will have to tell the story. Even if they didn't have dinner, they won't stop only with, Yes or No.
The Bottom Line
The points I listed above are not the ones for which you have to take the extra efforts. All the facts are used in everyday life, to which we don't pay attention. If you can include the points, which you find lacking in yourself, you will see a change in your communication indeed. So, try to implement them in your life and wait for the magic.